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perhaps a design idea exposes a new business plan that has more opportunities than the current one, and would justify a change in the project goals).
For anyone on your team that isn’t invited to the meeting, allow them to look at any handouts or pictures, and give you their feedback.
Or even better, make sure to forward them any of the notes you send out following the meeting.
There should be pressure to have solutions to issues, and the bar for considering new ideas should get higher.
If managed well the scope of critique discussions should peak during planning and continually decrease.
You can’t be informal and intimate about ideas with more than 5 or 6 people in the room.
Instead, you must narrow down your invite list to the people most critical to the design process.The important thing is someone does lead the discussion, define what questions should be discussed and facilitate the conversation.If there are 3 or 4 specific questions you want answered, define them.This can be a great way to build a sense of design community in your organization, and give you the benefit of other well trained design eyes, that are fresh to the problems your trying to solve.The downside to this is that you miss on the opportunity to build better design relationships with the non-designers on your team.During the meeting, write them down on a whiteboard or notepad, and take them with you when you leave.The more inclusive your design thinking is, the more influence and authority you’ll have over how project decisions are made.In the best possible world, you might have time to do both kinds of critiques, at different times in your project.Depending on the kinds of designs your working with, and the goals you have, you might arrange the room differently, and bring different kinds of materials.Try to forget about job titles or hierarchy, and instead, focus on the people who are most likely to understand the creative process, and give useful and meaningful feedback, both positive and negative.Depending on the personalities of your teammates, make adjustments as necessary.